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WWRP Privacy Policy

This is the website of the Wounded Warrior Recovery Project (WWRP), Naval Health Research Center (NHRC), Department 161, 140 Sylvester Road, San Diego, CA 92106-3521. We can be reached via e-mail at wwrp@mail.mil or toll-free by telephone at +1-855-557-6480.

What information do we collect?

You may visit our site anonymously. We only collect information from study participants. If you are a study participant, we will collect information from you when when you register and log in on our website, fill in a survey, or fill in a form. In addition, you will be given the opportunity to verify and/or update your email address. New contact information is retained.

What do we use your information for?

The information we collect from you may be used in one of the following ways:

  1. To conduct research
    Your information, whether public or private, will not be sold, exchanged, transferred, or given to any third party for any reason whatsoever, without your consent, and will not be used other than for the express purpose of conducting research as outlined in our Institutional Review Board (IRB)-approved study protocol #NHRC.2009.0014. This information will not be shared with supervisors, authorities, or medical systems. Identification numbers are used instead of names. In addition, this study has been reviewed and approved by the TRICARE Management Activity (TMA) Office, the Office of the Assistant Secretary of Defense for Health Affairs (OASD/HA), the Defense Manpower Data Center (DMDC) (DMDC Reference Number 11-0015), and has received Report Control Symbol (RCS) #DD-HA(SA)2387 from Washington Headquarters Services.
  2. If you decide to participate, we will use your contact information to get in touch with you when a response from you is needed or if you have submitted a question.

How do we protect your information?

We implement a variety of security measures to protect your personal information when you enter, submit, or access your personal information.

We use a secure server. All supplied sensitive information is transmitted via encrypted Secure Sockets Layer (SSL) technology. Identification numbers are used instead of names. Data can only be accessed by authorized personnel with special access permissions. These personnel are required to keep the information confidential. They will not share your information with anyone, including supervisors, authorities, or medical systems.

To further help us protect participant privacy, we have obtained a Certificate of Confidentiality from the U.S. Department of Health and Human Services (DHHS). With this certificate, we cannot be forced to disclose information that may identify participants in any federal, state, local, civil, criminal, legislative, administrative, or other proceeding. We will use the certificate to resist any demands for information that would identify a participant, except to prevent serious harm to the participant or others. A Certificate of Confidentiality does not prevent a participant from voluntarily releasing information about themselves or their involvement in the study. A Certificate of Confidentiality does not represent and endorsement of the study by the DHHS or the National Institutes of Health.

Do we use cookies?

We do not use cookies.

Do we disclose any information to third parties?

We do not sell, trade, or otherwise transfer to third parties your personally identifiable information, in accordance with Department of Defense regulations and the provisions of research protocol #NHRC.2009.0014. This includes supervisors, authorities, and medical systems.

Health Insurance Portability and Accountability Act Compliance

Federal regulations give you certain rights related to your health information. These include the right to know who will have access to the information. If you choose to participate in this study, the study staff will obtain the following information about you, including information that will identify you. You will be asked to respond to a web-based survey or a telephone surveyor about your general health, work, daily physical activities, and activities in the community. In addition, your service-related electronic medical and personnel records will be reviewed and linked to your survey responses. This information will be used only by study personnel and will be maintained for 10 years after completion of the study.

You may change your mind and revoke (take back) your permission to collect or use your health information at any time. To revoke your permission, you must write to the person in charge of the study (Michael Galarneau at: michael.r.galarneau.civ@mail.mil). When you revoke your permission, no new health information about you will be gathered after that date and you may no longer be allowed to participate in the study. Information that has already been gathered may still be used and there is no guarantee that it will be removed from the electronic database for this study. You also have the right to review and copy your health information for as long as print copies of the telephone surveys are maintained by contacting the person in charge of the study (Michael Galarneau at: michael.r.galarneau.civ@mail.mil).

Michael Galarneau is responsible for storing your health information and other information collected about you during the study. This information will be protected by keeping all paper copies of your information in a locked file at the Naval Health Research Center. Electronic data will be stored in secure password-protected files at Naval Health Research Center. Identification numbers are used instead of names. Access to all data will be limited to staff involved with this study, and will not be shared with supervisors, authorities, or medical systems. The health information that you disclose will not be used by or disclosed (released) to another institution.

The results of this study may be published in DoD technical reports, scientific journals, or presented at scientific meetings. No publication or presentation about the research study described above will reveal your identity without another authorization from you. Lastly, individuals from official government agencies, such as the Department of Defense and the U.S. Navy, may inspect your research records to ensure that the rights and safety of all research participants are protected. By signing the consent form, you are giving permission to use the health information listed above for the purposes described in the consent form. If you refuse to give permission, you will not be able to be in this study.

California Online Privacy Protection Act Compliance

This study complies with the California Online Privacy Protection Act. We will not distribute your personal information to third parties without your consent.

As part of the California Online Privacy Protection Act, study staff can assist with updating personal information; please visit the Contact Us page for assistance.

Children's Online Privacy Protection Act Compliance

This study complies with the requirements of COPPA (Children’s Online Privacy Protection Act); we do not collect any information from anyone under 18 years of age. Our website, products and services are all directed to people who are at least 18 years of age or older.

Your Consent

By using our site, you consent to this Privacy Policy.

Changes to our Privacy Policy

If our Privacy Policy changes, we will post those changes on this page, and update the Privacy Policy modification date below.

This policy was last modified on 31 OCT 2012.

Contacting Us

If there are any questions regarding this Privacy Policy please contact us.